Careers

Staff

Join our team today!

With the team-oriented philosophy, Managers, IP Specialists and office assistants begin their career path at the firm with an extensive orientation program that familiarizes the new employee with the firm’s systems, forms, and philosophies. We then assign a more experienced “mentor” to guide the new employee’s work on active projects. This fosters a team-oriented approach that has been a cornerstone of Oliff PLC’s success.

Billing Specialist

Seeking a full-time Billing Specialist to join our team. This role presents an immediate opportunity to make a meaningful impact in a thriving legal environment. Hours are 9:00 a.m. – 5:30 p.m.

Duties include:

Processing and reviewing client invoices for accuracy, managing and processing e-billing, addressing client inquiries and maintaining comprehensive records.  Prepare detailed reports for clients and/or management and other duties as assigned.  The ideal candidate will have a strong understanding of billing software and procedures and has excellent attention to detail.

Qualifications include:

  • Associate or Bachelor’s Degree in Accounting or a related field of study, or three to five years of billing experience with heavy emphasis on e-billing, preferably in a law firm setting
  • Strong attention to detail and a self-starter
  • Ability to manage and prioritize tasks
  • Proficiency multiple software applications, as well as Word, Microsoft Excel, etc.
  • Exceptional written and verbal communication skills

Email cover letter with job title, salary requirements, and resume for prompt consideration. EOE.

IP Specialist

Seeking full-time IP Specialist. Offers competitive salaries and excellent benefits. Duties include, but are not limited to: reviewing and e-filing prosecution documents with the USPTO, preparing client correspondence, and managing an independent workload. Must have a minimum of 2 years current patent prosecution secretarial experience. Hours are 8:30 a.m. – 5:00 p.m.

Qualifications:

  • Excellent proofreading and editing skills
  • High attention to detail
  • Ability to problem solve and work independently
  • Strong MS Word skills with fast/accurate typing (minimum 50 wpm)
  • Ability to work in a fast-paced environment

Email cover letter with job title, salary requirements, and resume for prompt consideration. EOE.

Patent Agent (Entry-Level) – New Applications Department

Overview

We are looking for a full-time, entry-level Patent Agent to join our New Applications Department. This role primarily involves reviewing and signing staff-prepared USPTO filings. It offers regular, predictable hours (9 AM – 5 PM) with no billable hour requirement, making it an excellent opportunity for individuals returning to intellectual property work or those seeking a structured schedule. If interested, there is also potential to gain experience in other patent prosecution areas.

Key Responsibilities

As a Patent Agent, you will:

  • Review and sign USPTO filings, including but not limited to:
    • New applications
    • Information Disclosure Statements
    • Responses to Notices to File Missing Parts/Requirements
    • Notices to File Corrected Application Papers
    • Preliminary Amendments
  • Respond to oral Restriction and/or Election of Species Requirements
  • Address simple proposed Examiner’s Amendments
  • Work predictable, structured hours (9 AM – 5 PM) with no billable hour requirement

Qualifications

The ideal candidate will have:

  • USPTO Registration Number (required)
  • 0-2 years of experience in patent law or a related field
  • Excellent communication, writing, organizational, and proofreading skills
  • Strong attention to detail

This position is perfect for someone looking to build their expertise in a stable, supportive environment while maintaining a healthy work-life balance.

Email cover letter with job title, salary requirements, and resume for prompt consideration. EOE.

Patent Support Specialist

Seeking full-time patent Support Specialist. Offers competitive salaries, excellent benefits, and professional growth opportunities. Duties include, but are not limited to: reviewing and filing legal documents, preparing client correspondence, and managing an independent workload. Hours currently available are 8:30 a.m. – 5:00 p.m.

Qualifications:

  • Excellent proofreading and editing skills
  • Superior organizational and critical thinking skills
  • High attention to detail
  • Ability to problem solve and work independently
  • Strong MS Word skills with fast/accurate typing (minimum 50 wpm)
  • Ability to work in a fast-paced environment

Email cover letter with job title, salary requirements, and resume for prompt consideration. EOE.